Terms & Conditions

CONFERENCE CANCELLATION AND REFUND POLICY
Cancellations must be received in writing - mail, email or fax - to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates.  If you have not received acknowledgement within two business days, please contact the Conference Managers - Leishman Associates on (03) 6234 7844.

If you are cancelling any or all aspects of your booking: registration, accommodation and/or a tour, this can be done with one correspondence to Leishman Associates.

Cancelling your Conference Registration
Cancellations postmarked on or before, 1 month before conference, will incur a fee of 50% of the registration amount.  No refunds will be made for cancellations for the Conference postmarked on or after 1 month before conference, however substitutions may be accepted.

Cancelling your Accommodation
To confirm your booking, your one night's deposit – in cash or via your supplied Credit Card – will be transferred to the hotel you have selected.

Please contact Leishman Associates to cancel your accommodation prior to the conference.  If you need to cancel your accommodation booking within 30 days of your arrival date, any refund whether cash or credit card, will be subject to the hotel cancellation policy.  Therefore no accommodation refund can be guaranteed within 30 business days of the conference. 

If you alter your accommodation booking after you have checked in, please deal directly with the hotel.  If you arrive 24 hours later than your indicated arrival day you may find that you have forfeited your deposit.

Cancelling  Tours
The full fee for your tour will be transferred to the independent Tour Operator.  If you need to cancel your tour booking within 14 days of the tour date, any refunds will be subject to the Tour Operators cancellation policy.

Late Registrations
Registrations for each conference will close one week prior to the starting date to enable appropriate pre-conference preparations.  However, late registrations may be accepted onsite. A late fee of $50 AUD will be applied. Delegates who choose to register onsite will be required to pay for all related costs immediately, via cash, the provision of a cheque or credit card number. Receipts will be sent to the delegate concerned after the conference.

The organisers cannot guarantee that collateral, such as satchels, will be available to late registering delegates. That is anyone booking less than one month prior to the conference start date. In addition, there is a risk that social program functions may be fully subscribed.  This policy has been implemented to enable a greater efficiency in the coordination necessary during the lead-up to the conference, and to ensure the most enjoyable conference experience possible for everyone involved.

INSURANCE
Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses.

The Insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.

DISTRIBUTION OF ON SITE ADVERTISING LEAFLETS AND HANDOUTS
Distribution of printed material at this conference is limited to those organisations and individuals who have paid for such distribution through their contract as a sponsor, exhibitor or advertiser.  Distribution can defined as, but is not limited to: satchel inserts, seat drops and static display of material on tables and other surfaces within the conference venue.  If you have not previously arranged distribution and wish to request this, please speak to the staff at the registration desk.  Your request will be considered by the conference organisers, however you should be aware that payment of a fee may be required.

DISCLAIMERS

Accommodation
Information is correct at time of printing, however accommodation is subject to availability at time of booking.

Program
The 2008 AAIR Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control.  All efforts will be made to keep any changes to an absolute minimum.

Information
Whilst we have endeavored to ensure all information on the conference website and printed material is accurate, all details are subject to change without notice. Any corrections or amendments will be updated on the conference website as soon as possible.

In the event of industrial disruptions or service provider failures, neither the Organising Committee members or Leishman Associates, accept any responsibility for losses incurred by delegates and partners.

 

 

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