Terms & Conditions

CANCELLING YOUR REGISTRATION:

Cancellations postmarked on or before, 18th April 2010, will incur a fee of 50% of the registration amount. No refunds will be made for cancellations for the Conference postmarked on or after 18th April 2010, however substitutions may be accepted. 

CANCELLING YOUR ACCOMMODATION:

Please book your accommodation when registering your attendance for the conference, this can be done by using the online form or by downloading the registration document.  To confirm your booking, your supplied Credit Card will be transferred to the hotel you have selected. The hotel may choose to charge your card with a deposit or total amount of your total stay prior to your arrival to secure your booking.  If you arrive 24 hours later than your indicated arrival day you may find that you have forfeited one night’s accommodation as a cancellation fee.  Please note that some hotel cancellation policies may require 100% of the total booking amount to be paid for any cancelled rooms.

If you need to cancel your accommodation booking within 45 days of your arrival date, any refund whether cash or credit card, will be subject to the hotel cancellation policy. You must contact the hotel directly for any applicable refund. Therefore no accommodation refund can be guaranteed within 45 business days of the conference.  Please note that there are surcharges on credit card transactions at most hotels; please contact your hotel directly if you wish know their individual rates.   

INSURANCE:

Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses.

The Insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.

 

 

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